AI doesn’t need to be complicated. You just need a 30-day plan.
At We Are Gabba, we’ve helped dozens of SMEs go from “no clue where to start” to working automation — in under a month.
No jargon. No big software builds. Just smart use of what you already have.
That’s what our AI Automation Sprint delivers: a focused 30-day plan to automate your most painful tasks and give your team time back — fast.
Here’s how it works.
Why a sprint beats a strategy document
Most SMEs don’t need a 90-page roadmap. They need something live. Working. Delivering value.
That’s what this sprint is for.
✅ Focused on one or two quick wins
✅ Designed to show ROI in 30 days
✅ Built using proven, off-the-shelf tools
The 3-1-30 Framework
We use a simple structure called 3-1-30:
- 3 key conversations to identify opportunities
- 1 focused solution that we prototype fast
- 30 days to design, test, launch, and optimise
Days 1–10: Find your fastest win
We start by asking the right questions:
- Where is your team wasting time every day?
- What are you still doing manually that a bot could handle?
- Where are leads or customers falling through the cracks?
Examples of typical targets:
- Repetitive customer service queries
- Candidate pre-screening in recruitment
- Manual appointment booking
- Data entry into CRMs or spreadsheets
- Chasing form submissions or email replies
We map these against impact and ease — and zero in on the 1 automation with the fastest upside.
Days 11–20: Build the engine
Once the use case is picked, we build the workflow using tools we already know work:
- WhatsApp or web-based chatbot
- Simple form-to-CRM automation
- Email parsing + auto-replies
- Zapier or Make integrations
- Smart workflows that don’t need a developer
Every sprint is supported by:
- Live walkthroughs
- Stakeholder sign-off
- Clear copy and flows
- Testing templates
- Full analytics dashboard
Days 21–30: Test, launch, and refine
By week 3, we’re testing real conversations and tracking performance.
You’ll know:
- How many users interacted
- What % completed the journey
- What’s working, and what needs tweaking
We refine daily and go live with confidence in week 4.
And we don’t stop there — we track usage, give your team a 15-minute handover, and leave you with a working automation you can improve over time.
What types of automation fit this sprint?
You don’t need to overhaul your business. You just need one of these:
✅ Customer Engagement Use Cases
- WhatsApp bot that replies 24/7
- Booking bot for appointment-based businesses
- FAQs automation for overloaded inboxes
✅ Recruitment Use Cases
- Pre-qual bot for job applications
- WhatsApp CV collection + CRM push
- Candidate re-engagement flows
✅ Business Ops Use Cases
- AI assistant that logs data into Airtable
- CRM auto-updates based on email replies
- Pipeline nudges based on lead inactivity
Real results in 30 days
Here’s what you can expect:
- 40–60% time saved on the process we automate
- Faster response times (sometimes under 60 seconds)
- More leads captured, nurtured, and converted
- Clear ROI — often covering your setup cost in month one
We’ve helped teams:
- Cut response times by 90%
- Save 15+ hours/week on admin
- Improve form completion rates by 300%
- Reduce candidate drop-off by 40%
What it costs — and what you get
AI Automation Sprint Package:
- ✅ 1 quick-win automation built and live in 30 days
- ✅ WhatsApp or web chatbot included
- ✅ Full copy, testing, training and launch
- ✅ Performance dashboard
- ✅ Optional CRM integration
💷 Setup fee: £1,200–1,800
📅 Monthly support: £400–800 (optional)
Want to know if your use case is a good fit?
👉 Book a free 15-min review
👉 See how our automation services work